AP Accountant I (Japanese)-00000S6Y
Description
Invoice and Employee Expense Processing
· Identify correct invoices for posting
- Ensure appropriate authorization, payment terms, and other necessary details have been agreed with vendors and local finance
· Ensure that invoices and/or employee expense claims are posted
- Take ownership until invoice / expense claim is successfully and accurately processed
- Take appropriate action to obtain correct coding and other necessary details for un-coded invoices and invoices with coding errors
- Thoroughly check work prior to posting to avoid unnecessary corrections
- Immediately correct any errors when discovered and correct all errors before payment is generated
- Escalate issues to AP team lead when necessary to avoid delays in processing
· Assist in period end closing activities and liaising with other teams as required
· Maintain ongoing communication with internal and external customers
- Maintain an informed status of any AP issues
- Share information, ideas, and experience with Team Lead as required
· Assist in update of process documentation and/or SOPs as required
· Assist with invoice and employee expense processing for GBS-Asia Pacific (China) itself when required
Payments Processing
· Generate, review, verify and reconcile payment batch against vendor reports / bank reports / vendor invoices / employee claims
· Ensure that payments are accurately and completely posted
· Identify and resolve payment issues where possible; and escalate to AP team lead if required
· Generate, review and validate AP reports as required
· Assist with payment processing for GBS-Asia Pacific (China) itself when required
Audit and Compliance
- Ensure current processes, operations, systems, databases and information security are up to date and comply with proper accounting and legal principles/policies/procedures, including GAAP, Company WWP (worldwide procedures), SOX and others
- Support auditors and legal authorities with the execution of required activities – ensure staff and information are available as required
Customer Service
- Deliver service excellence and maximize customer service and satisfaction
- Develop effective working relationships with key stakeholders (external / internal customers, co-workers)
- Maintain professional attitude during service delivery and resolution of issues
- Ensure that service levels and targets are met as per Service Level Agreements
- Perform problem tracking and ensure that issues are escalated in a timely manner and properly documented, prioritized, tracked, and resolved
Continuous Improvement
- Identify opportunities for continuous process improvement and innovate solutions so the team can operate in an efficient and cost effective manner
Qualifications
· At least Pre-University or College Qualification
· At least 0 – 1+ year experience in the Accounts Payable (AP) or finance processing function
· Experience in shared services center of a multinational corporation desirable
· Ability to read and write English with basic conversational skills
· # Special language skills – ability to read, write and speak Korean
Primary Location:Asia Pacific-China-Jiangsu-Suzhou
Organization: Johnson & Johnson Medical Suzhou Ltd. (7054)
Job Function: Accounts Payable
Description
Invoice and Employee Expense Processing
· Identify correct invoices for posting
- Ensure appropriate authorization, payment terms, and other necessary details have been agreed with vendors and local finance
· Ensure that invoices and/or employee expense claims are posted
- Take ownership until invoice / expense claim is successfully and accurately processed
- Take appropriate action to obtain correct coding and other necessary details for un-coded invoices and invoices with coding errors
- Thoroughly check work prior to posting to avoid unnecessary corrections
- Immediately correct any errors when discovered and correct all errors before payment is generated
- Escalate issues to AP team lead when necessary to avoid delays in processing
· Assist in period end closing activities and liaising with other teams as required
· Maintain ongoing communication with internal and external customers
- Maintain an informed status of any AP issues
- Share information, ideas, and experience with Team Lead as required
· Assist in update of process documentation and/or SOPs as required
· Assist with invoice and employee expense processing for GBS-Asia Pacific (China) itself when required
Payments Processing
· Generate, review, verify and reconcile payment batch against vendor reports / bank reports / vendor invoices / employee claims
· Ensure that payments are accurately and completely posted
· Identify and resolve payment issues where possible; and escalate to AP team lead if required
· Generate, review and validate AP reports as required
· Assist with payment processing for GBS-Asia Pacific (China) itself when required
Audit and Compliance
- Ensure current processes, operations, systems, databases and information security are up to date and comply with proper accounting and legal principles/policies/procedures, including GAAP, Company WWP (worldwide procedures), SOX and others
- Support auditors and legal authorities with the execution of required activities – ensure staff and information are available as required
Customer Service
- Deliver service excellence and maximize customer service and satisfaction
- Develop effective working relationships with key stakeholders (external / internal customers, co-workers)
- Maintain professional attitude during service delivery and resolution of issues
- Ensure that service levels and targets are met as per Service Level Agreements
- Perform problem tracking and ensure that issues are escalated in a timely manner and properly documented, prioritized, tracked, and resolved
Continuous Improvement
- Identify opportunities for continuous process improvement and innovate solutions so the team can operate in an efficient and cost effective manner
Qualifications
· At least Pre-University or College Qualification
· At least 0 – 1+ year experience in the Accounts Payable (AP) or finance processing function
· Experience in shared services center of a multinational corporation desirable
· Ability to read and write English with basic conversational skills
· # Special language skills – ability to read, write and speak Korean
Primary Location:Asia Pacific-China-Jiangsu-Suzhou
Organization: Johnson & Johnson Medical Suzhou Ltd. (7054)
Job Function: Accounts Payable